Organization « loi 1901 » registration # 2/10051, Seine et Marne, France.
ARTICLE 1:
An organization named "Viêt Nam Plus" is created by the members who adhere to the present by laws. It is under the law of the 1st July 1901 and the decree of 16th August 1901.
ARTICLE 2: GOAL OF THE ORGANIZATION
The goal of the organization is the integrated and participatory development of the poor in Vietnam.
The programs are implemented by one expatriate who manages a local team. The latter progressively takes over all operations as well as the relations with the authorities and funders.
In the long term Viêt Nam Plus must let all responsibilities to the local people or to local institutions; they must have a social goal and aim at real social change with the participation of all. If necessary Viêt Nam Plus may keep an advisory role as well as financial support. Viêt Nam Plus may then expand to new regions for implement similar programs.
To successfully implement these programs, Viêt Nam Plus will develop a partnership with public and private institutions in Vietnam and elsewhere, as well as with other groups and organizations involved in the field.
Viêt Nam Plus will look for financial support to implement the programs (donations, sponsors, public and private grants).
It will endeavor to raise the European public awareness on the problems faced by Vietnam and about which actions are to be done.
A set of documents (Charter, Goals and guiding principles etc.) describe the objectives in more detail. Provided they are approved by the board and the general assembly, it is a necessary condition to adhere to these statements and to the by laws to be a member of the organization.
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ARTICLE 3: HEAD OFFICE OF THE ORGANIZATION
The head office is located at the residence of the president. It may be transferred if the board so decides, the decision being ratified by the general assembly.
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ARTICLE 4: COMPOSITION OF THE ORGANIZATION
The organization is composed of its members.
Are members the legal entities or physical people who pay the yearly membership fee and who participate to the activities of the organization.
The minimum amount of the fee is fixed by the general assembly upon the proposal of the board.
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ARTICLE 5: DEREGISTRATION
A member is deregistered when:
- The fee is not paid
- Resignation
- Death
- Deregistration decided by the board, by absolute majority of the members present.
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ARTICLE 6: RESOURCES
The resources of the organization include:
- The members’ fees,
- Donations and grants from public entities, economic entities, or individuals,
- All resources the organization could acquire through legal means and according to its by laws.
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ARTICLE 7: BOARD
The organization is administered by a board of 15 members maximum, elected for 3 years by the general assembly.
Any major member can be elected as board member.
The elected members of the board will be renewed every year by 1/3; if
necessary, for the first 2 years the outgoing members are chosen at random.
The board chooses a bureau from among its members, by secret vote if any
member of the board requests it. The bureau is composed at least of:
- a president,
- 2 vice-presidents, one for France and one for Belgium,
- a secretary,
- a treasurer.
The election of the bureau takes place every year after the general assembly.
The members of the bureau may be re-elected.
In case of vacancy the board will choose members to replace the missing members; the replacement is confirmed at the next general assembly. The replacements loose their board membership at the expiry ate of the members they have replaced.
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ARTICLE 8: MEETINGS OF THE BOARD
The board meets at least twice a year and whenever it is called by the president.
The president must call a meeting if at least 1/3 of the board members request it. The board can hold a valid meeting if at least half its members are present or represented, except in case of deregistration.
Except in case of an exceptional meeting called with the agreement by phone of all participants, the notice of convocation must be sent at least 2 weeks in advance, by post, possibly by electronic mail, containing the meeting agenda.
Any board member may delegate its power to another member of her/his choice, but a member may only represent a maximum of 2 other members.
Any member, who without reason will have missed 2 consecutive board meetings, may be considered as resigning from the board.
The decisions are taken by simple majority of the expressed votes; in case there is no majority the voice of the president predominates.
The board may invite any people it considers useful to its meetings, with the power to deliberate.
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ARTICLE 9: COMPETENCE OF THE BOARD AND OF THE PRESIDENT
The board may delegate all or part of its powers to the president, with the possibility of the latter to delegate to other members of the bureau or to other members nominated by the board.
The president of the board may recruit or fire employees, fix their remuneration, receive grants. The board may rent the necessary office space for the organization, open and operate bank or postal accounts.
This list is not limitative.
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ARTICLE 10: ORDINARY GENERAL ASSEMBLY
The ordinary general assembly includes all the members of the organization.
It meets at least once a year. It may be called by the president or by
at least 2/3 board members.
The convocations must be sent to the members at least 3 weeks in advance. They mention the date, the time, the place as well as the agenda of the assembly.
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ARTICLE 11: AGENDA OF THE ORDINARY GENERAL ASSEMBLY
The general assembly receives the financial report, the activity report,
the orientation for the next period, a provisional budget; the assembly
approves/disapproves them.
The assembly approves the appointment of the auditors who will check the
accounts of the year.
After all items on the agenda have been covered, the assembly proceeds
to the replacement of the outgoing board members.
All votes are carried by simple majority of the members present or represented,
by secret ballot if one or more members request so.
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ARTICLE 12: EXTRAORDINARY GENERAL ASSEMBLY
The by laws of the may only be modified by an extraordinary general assembly upon the proposal of the board. At least half the members must be present or represented.
If the quorum is not reached, a second general assembly is called and may decide whatever the number of members present.
The by laws may be modified by a 2/3 majority of the members present or represented.
The conditions of convocation of the assembly are the same as for an ordinary general assembly.
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ARTICLE 13: RULES AND PROCEDURES
The rules and procedures of the organization will be established or modified by the bureau if necessary, with the approval of the next board meeting.
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ARTICLE 14: DISSOLUTION
The dissolution of the organization can only be decided by an extraordinary
general assembly in the terms described supra.
The assets will be donated by the general assembly to one or more organizations
pursuing similar goals.
